• Genius Scan 5.2.1 now available in 20 languages

    Genius Scan has always supported the major world languages, but we decide to take a step further: Genius Scan 5.2.1 localizes the interface for nine additional languages. Arabic, Danish, Dutch, Hebrew, Indonesian, Korean, Swedish, Turkish and Vietnamese join the existing French, English, German, Italian, Japanese, Portuguese, Russian, simplified and traditional Chinese and Spanish translations.

    For cost reasons, mobile applications often target the US market only, so people in other countries receive a suboptimal experience. Localizing an app isn’t free and takes time. You don’t just throw your copy at Google Translate and integrate the results. And every supported language creates more maintenance. New copy you will add to your app will need to be translated and checked for each language.

    Translating the app isn’t enough for some languages. In Arabic and Hebrew, not only is the text written from right to left but the interface is also flipped: bullet points are listed on the right of the screen, screens slide from left to right, some icons need to be inverted. Both the localized copy and the interface adjustments are important to create a natural feel to the app in the desired locales. All this requires careful translation, engineering, and testing to ensure that customers in these locales can enjoy using Genius Scan. You can’t get great translations with an automated service, so we used the services of applingua, a company based in the UK and specialized in translation and localization for the tech industry. From an engineering point of view, we have localized Genius Scan in a couple languages from day one, so we were already using best practices throughout the app and it was easier to expand to new locales.

    We have always emphasized localization for Genius Scan. Of course, this helps reach more people which should be good for business — we still have to see a convincing study on the subject – but more importantly, it provides a better user experience for everyone. We do our best to make our applications accessible to everyone. While this means implementing accessibility features such as VoiceOver, we think it’s also more inclusive to offer the app in the language expected by the customer.

    We hope you will enjoy this update. If you notice any quirks or a suboptimal experience for your locale, please do let us know.

  • Introducing Text Recognition in Genius Scan 5.2

    With Genius Scan 5.2, we wanted to make the scanning experience even better. We focused on the feature that was most requested by our users: text recognition — that you may also know as OCR, for Optical Character Recognition. With Text Recognition, Genius Scan not only creates an image version of your scanned documents, but is also able to extract the text from the image. This gives you multiple benefits:

    Index and search the content of your documents

    Until today, the search field in Genius Scan only searched in the titles and tags of your documents.

    With Text Recognition you can now search your documents based on their content. This will let you quickly find an old iPhone receipt by searching for “Apple Store” even if the text doesn’t appear in the title of the document but only in the actual document.

    Create searchable/copyable PDFs

    With Text Recognition, the PDFs you export from Genius Scan contain a text layer. You can easily copy the text from these PDFs.

    Alternatively, you can also export your documents directly in text format.

    Since your scanned PDFs now contain a text layer, you can also search their content. This is convenient to find the information you need in a long article:

    Scan business cards and perform content actions

    Genius Scan is also smart enough to recognize structured metadata in your documents and surface smart content actions.

    In particular, it recognizes business cards and lets you rename a document based on a detected contact name, or directly create a contact in your address book.

    The content actions also let you directly call a phone number or open a link present in a document.

    These actions will appear on any document once it has been processed by Text Recognition:

    Text Recognition is available either as part of Genius Scan+ (a one-time purchase of $7.99 that unlocks the advanced features of Genius Scan) or with the Genius Cloud subscription ($2.99/month for backup, synchronization and all the advanced features.) It’s an iOS-only feature for now. You can learn more about Text Recognition in our knowledge base.

    We are looking forward to your feedback. Do not hesitate to reach out support@thegrizzlylabs.com with any questions or comments.

  • Genius Scan 5.0.8

    “But… now that you’ve created Genius Scan, what are you working on?”, friends keep asking us. Well, Genius Scan is never done. We have been working on it for more than 8 years. There is always more to improve and the feedback and questions we get in our support emails are invaluable in helping us shape every new update.

    Genius Scan 5.0.8 is a maintenance version of Genius Scan but… we couldn’t help but add a couple new cool features!

    Siri Shortcuts

    We love the Siri Shortcuts! We’ve added two different types of shortcuts: the ability to start a scan with a shortcut, and the ability to view any document. If you open a document in Genius Scan, this will automatically surface the corresponding shortcut in Siri Shortcuts in the Settings app (or in Spotlight if iOS deems this action relevant). You can easily create a Siri shortcut such as “View passport” if you travel a lot.

    Fullscreen Mode

    When viewing your documents, a single tap will switch the screen to fullscreen mode, hiding the toolbars and using all the available space to display your documents. You may benefit from this if you use Genius Scan to read documents such as music scores, magazines etc.

    Improvements to the Crop Screen

    In the “crop” screen that lets you edit the area of the document you want to crop, you now have the ability to let Genius Scan automatically detect the document. This will be useful if you import documents from the photo library.

    Improved login to Genius Cloud

    Genius Scan integrates with iCloud Keychain to let you log in easily in your Genius Cloud account accross all your devices and on the web app.

    We’ll leave you now to keep working on the next update. We’ll have exciting new features and we are sure you will enjoy it!

  • The Power of Smart Document Names

    Genius Scan lets you scan documents with your smartphone and archive them as PDF. Part of archiving them means naming your documents to be able to refer to them later or match an existing workflow.

    Smart Document Names are a powerful feature of Genius Scan+ (the pro version of Genius Scan) which deserves to be known. With them, you can simplify your workflow, customize the naming of the documents according to your needs, avoid mistake and ensure consistency if you or your company follow a specific document naming scheme.

    Lightbulb illustrating the smart document names

    Let’s review different uses of the Smart Document Names. You will find the Smart Document Name configuration in the settings of Genius Scan under the General section.

    How to customize the default document title with a different date format

    To create a smart document name, you can combine various items together such as the day, month, year, hour etc. When you create a document, these name items will be replaced by actual values. For instance, if you use the year name item as part of a smart document name and create a document today, the item will be replaced by 2018.

    By default, Genius Scan names your documents according to the current date and time with a format close to the ISO 8601 standard (2018-10-03 20:41:00) which has the advantage of letting you sort your documents by date by just sorting them alphabetically, and also avoids confusion between the US and European date styles, which differ in the order they write the day and the month.

    If you prefer a different date format, for instance a more user-readable date such as October 3, 2018 at 8:41pm, or according to the US-style (10/10/2018 8:41pm) this is something you can achieve with the Smart Document Names.

    In the video below, you can see how the different document name items are combined together to achieve the desired result:

    How to name your documents based on your customer name

    In addition to creating document names based on the date and time, you can configure names with more powerful items. One of them is called a “prompt”. When you create a document, an alert will be displayed prompting you for some text.

    You will find the prompt item in the interactive text category:

    The interactive text category

    Select the Prompt item and enter the custom prompt. For instance, Customer Name:

    The prompt item where you can input a custom prompt

    Of course, your smart document name can contain other components such as the date. Genius Scan presents you with a preview of your smart document name while you build it:

    A smart document name with a Customer Name interactive prompt

    Once this properly setup, you will be prompted for that information when you create a new document:

    When you create a new document, an alert will request the corresponding information from your prompts.

    This is a very powerful naming scheme as you can customize it for almost any business need. For instance, if you are in oil prospection you could name your documents according to the site and well numbers. As a pilot you could name your documents following the aircraft identification tag, the company you are flying it for. As a teacher, the document name can include the name of the student who wrote the assignment you just scanned. As a genealogist, the custom prompt could be the name of the ancestor about whom you just scanned a historical record. The possibilities are endless!

    How to add location information to document names

    With Smart Document Names, you can also add location information in your document names such as the latitude and the longitude, as well as the city and country name. You will find these name items under the Location section of the smart document names.

    You include location information in your document names.

    A typical use case would be to automatically add the city name to a scanned receipt to better categorize your expenses. Or, if you are a biologist doing wildlife reports, you may want to include the latitude and longitude in your document name.

    Use Multiple Smart Document Names

    You can set up multiple smart document names. In that case, when you scan a new document, Genius Scan will let you choose which one to use:

    If you have multiple smart document names, you will be able to choose which one to use when you create new documents

    You could imagine having multiple smart document names for different types of customers. For instance, as a pilot you could have a “Year-Month-Date Aircraft [Aircraft ID]” and “Year-Month-Date Passenger [Customer Name]”.

    Process documents based on their names

    In a business context, you can also create smart document names: when you email your scans or upload them to your company’s cloud, they can be easily sorted out by your collaborators or by an automated backend. By just including a customer ID or location in the document name, a simple script running on your email or web server can direct the document to the appropriate service.


    The Smart Document Names are a powerful feature of Genius Scan+ and is available on both iOS and Android. We recommend that you have a look at them if you are interested in optimizing your workflow and we would love to receive your feedback if you think we can improve them to better suit your needs.

  • What's new in Genius Scan 5.0

    This new version is major redesign of Genius Scan, to make it even more beautiful and clearer so as to better highlight your documents and help you capture and manage them. Genius Scan 5.0 is a universal app available for iPhone and iPad on iOS 11 and greater.

    What’s new?

    A new scan flow

    First, we have reorganized the camera screen. In addition to scanning your documents with the camera, that’s also where you can quickly access your existing photos and your documents stored in the Files app.

    The new scanning screen with direct access to Photos and Files
    The new scanning screen.

    More importantly, we have introduced Quick Edit Actions which let you quickly edit your last scan. Right after snapping the picture, you can decide to crop, rotate, change its enhancement… or just delete it if you are unhappy with it. As a consequence, we have removed the Manual mode as it’s now replaced with the Quick Edit Actions.

    The new Quick Edit Actions in Genius Scan 5.0
    The Quick Edit Actions

    The Quick Edit Actions are available a couple seconds, so if you don’t need them you don’t have to do anything. If by any chance you missed them, you can always edit your scan later.

    Document list

    We have redesigned main document list with clarity in mind. We have removed the navigation bar which was taking a lot of (scarce) screen estate in favor of showing more of your documents. The search field only appears when you want it (pull down on the main list). If you have tagged any document, the tags will be displayed alongside the document title allowing you to identify them faster.

    The new document list in Genius Scan 5.0
    The new document list

    Document view

    We have unified the document page list and the full “page” screen views. These two different screens led to a lot of confusion in previous versions of Genius Scan; they are now merged into a single screen. You can swipe horizontally to go to the next page or drag the current page number left and right to quickly scrub in your document. The zooming controls have been improved so that you can now use a double-tap and double-tap & drag gesture to control zooming on a document’s page.

    If you need to edit a scan, you can just tap on the magic wand to switch to the scan edit mode.

    The new document view in Genius Scan 5.0
    The unified document view

    Your documents are important and we want you to know whether they have been properly exported or not, so we have added an export status indicator. Green means all good. In every document, you will be able to see its export history. If you are looking at your global export history, you will still find it under Settings > Export > Export History.

    There are tons of smaller new features such as the ability to duplicate a page into another document (in addition to moving it from a document to another document) or the fact that we haved added more confirmations before destructive actions such as deleting a document or merging documents together or that the image processing algorithms are much much better at dealing with shadows on documents!

    And next…

    We’ve a few improvements planned for the next update but we’d love to hear your thoughts on this redesign. Please tell us what you’d like to be improved or added to Genius Scan and Genius Cloud. We always read and listen to feedback at support@thegrizzlylabs.com.