Friday, June 29, 2012

Genius Scan for Expense Reports Tutorial

Genius Scan is widely used by small business to facilitate the management of expense reports. It's especially useful to let agents on the field submit their expenses to the company's accounting department.

Follow these few steps and make your life easier!

Step 1 - Open Genius Scan

The main view shows your documents and allows you to start scanning. Tap the "Camera" button to start scanning:

Step 2 - Scan a receipt

Take a picture. Make sure there is enough light and that there is no dark shadow on the document.

Step 3 - Select the receipt

Genius Scan auto-detects the page for you. You can adjust the selection by dragging the grid (you can drag anywhere, you don't need to hit the corner). Tap "Use" to validate.

Step 4 - Crop and enhance

Genius Scan crops and enhances the image to make it more readable. You can choose a different enhancement under the "Enhancement" button at the bottom left.

Step 5 - Export a single scan

You can now decide to export that single page. Hit the export button at the bottom right to export this scan. You can choose between the PDF and JPEG export file formats. Choose the desired export method. Some of them (Box, Dropbox, Evernote, Expensify, Google Docs) are only available in Genius Scan+. Choose the export format and method convenient for you or the one recommended by your company. Expensify is one of the available method and is designed to help businesses manage expense reports.

Step 6 - Creating a multi-page document

You can also save this scan into a multi-page document. Multipage document allow you to group multiple receipts together. Tap the "Save" button at the top right and choose either to add the page to an existing document or to create a new document.

Step 7 - Choosing an existing multi-page document

You can choose an existing document to group related expenses together.

Step 8 - Exporting a multi-page document

You can then view the multi-page document. The export button at the bottom-right will let you export the document as a multi-pages PDF.

Bonus - Setup a default email address

If you regularly send to the same email address (eg., you can set it as default "To:" email address in the Genius Scan settings.

Thursday, June 21, 2012

Genius Scan 3.0

Today is the 2-years anniversary of Genius Scan. We are also reaching the 8 million+ downloads.

It's a big milestone for The Grizzly Labs. What started as a small project has now become a tool that helps millions of users digitize their documents and go paperless.

It's also a big milestone since we released Genius Scan for Android yesterday as well as Genius Scan 3.0 for iPhone.

Genius Scan 3.0 for iPhone is the results of several months of work. We wanted to improve two major areas:
- Document organization: tons of our users have requested better features to organize the numerous documents they scanned with Genius Scan. You could already create tags but only search for them. Now we have added a way to easily access the tags in the menu.
- Scanning and exporting. We have removed steps out of the scanning process. Exporting your documents now happens in the background and you don't have to wait for the export to finish. You can leave the app and Genius Scan will notify you of the success or the failure of the uploads.

Here is below a roundup of the new features with screenshots:

New orange button to scan, more space for your documents!

Uploads happen in the background
no more waiting while your documents 

System notifications for successful and 
failed uploads, even when you are not
in Genius Scan

Document organization and folders: your tags appear in the menu (Tap the 
top left menu button for fast access
to advanced features)

Faster scan workflow

Sort documents by last updated or name (default is last updated on top!)

You can also checkout this video that gives you an overview of Genius Scan 3.0:

Wednesday, June 20, 2012

Genius Scan, now on Android

Today we officially release Genius Scan for Android. It's available now in Google Play ($0.99 for launch).

Genius Scan for iPhone has brought easy mobile scanning to million of users. It's now about time that Android users have access to the best pocket scanner!

Genius Scan for Android offers the following features:
  • Detects page frame and corrects perspective 
  • Enhances the scan with color or black-and-white post-processing 
  • Emails the scans as JPG or PDF
  • Creates PDF documents with multiple scans 
  • Export documents to any app supporting JPG or PDF files
  • Documents are processed on the phone, not sent to a third-party server
As opposed to the iOS version which requires us to implement specific export plugins, the Android version enables you to export to any app or service accepting .JPG or .PDF files. This means that this first release of Genius Scan for Android comes with uploads to Box, Dropbox, Evernote and much more! 

Below is a typical use case of the app:

Scan a page
Genius Scan automatically detects the page frame
The page is then straightened and cropped. The colors are enhanced.
You can then export the scan as JPG or PDF.
Any app that you like that accepts JPG or PDF
will be available for export.
Genius Scan automatically chooses the enhancement
for you, but you can still change it.
Other types of document will benefit from
the black-and-white enhancement.
You can then save your scan into multi-pages documents.
Document pages can be reordered. You can
 also export a multi-page document as PDF.
If you don't save your scans in a document,
they are still automatically saved in your scan list.
The document list let you see... all your documents.